Top Questions to Ask Before Signing a Multifunction Printer Lease Agreement

Leasing a multifunction printer can be a smart move for businesses looking to streamline operations without the hefty upfront investment. But before you sign on the dotted line, it's essential to ask the right questions to ensure you're getting the best deal possible. Here are the top questions you should ask before committing to a multifunction printer lease.

1. What Is Included in the Lease Agreement?

Understanding what’s covered in your multifunction printer lease is crucial. Ask whether the lease includes maintenance, toner, replacement parts, or technical support. Some providers offer full-service leases, while others may charge extra for essential services.

2. What Is the Total Cost Over the Lease Term?

Don’t just look at the monthly payment—calculate the total cost over the entire lease term. Factor in fees for setup, service calls, overages, and early termination. This helps you assess whether leasing offers real value compared to purchasing.

3. Is There a Buyout Option at the End of the Lease?

Some leases offer a fair market value (FMV) buyout, while others offer a $1 buyout option. Make sure you understand what happens at the end of the multifunction printer lease—whether you return the equipment, purchase it, or renew the lease.

4. What Happens If My Business Needs Change Mid-Lease?

Ask about the flexibility of the lease. Can you upgrade or downgrade the printer if your business grows or downsizes? A good leasing company will offer adaptable plans to suit evolving business needs.

5. How Are Overages Handled?

Many leases include a monthly print volume limit. Exceeding that limit could result in additional charges. Clarify the cost per extra page and whether unused prints roll over to the next month.

6. What Is the Duration of the Lease?

Lease terms typically range from 12 to 60 months. Consider how long you'll need the device and whether a shorter or longer lease aligns with your company’s goals. Longer leases may offer lower monthly payments but less flexibility.

7. Is the Equipment New or Refurbished?

Ask if the printer provided in your lease is brand new or refurbished. While refurbished printers can be cost-effective, ensure they come with warranties and are in excellent working condition.

8. Who Handles Repairs and How Quickly?

Downtime can disrupt productivity. Make sure the lease includes responsive technical support and a clear service level agreement (SLA) for repairs. Find out if the provider offers on-site service or remote troubleshooting.

9. What Brands and Models Are Available?

Not all multifunction printers are created equal. Ask which brands and models are available for lease, and ensure the device meets your printing, scanning, copying, and faxing needs.

10. Are There Hidden Fees or Penalties?

Finally, request a full breakdown of fees, including delivery, installation, insurance, and termination penalties. Understanding the full cost of the multifunction printer lease will help avoid unpleasant surprises down the road.

Final Thoughts

Leasing a multifunction printer can be a great way to manage costs while equipping your office with reliable technology. However, not all multifunction printer lease agreements are created equal. By asking the right questions, you can secure a lease that supports your business goals, fits your budget, and offers peace of mind.